IntellaWaste Software:
Seamless Waste Solutions: Simplify, Optimize, Excel
LEARN HOW INTELLAWASTE CAN HELP YOUR BUSINESS
What Can IntellaWaste Do for You?
Discover how IntellaWaste transforms waste management with innovative, automated tools designed for efficiency and complete oversight.
Just $1.00 per Location and $1.00 per Invoice
IntellaWaste Invoice Intelligence offers a streamlined, cost-effective way to process your invoices—at a fraction of the cost of traditional methods.
Real-Time Hauler Invoice Imports Into Accounting Software
In the past, the process for handling waste hauler invoices has been done manually, which can be very time-consuming and labor-intensive. IntellaWaste will adapt to all accounting software and will completely automate this step for its users. With this type of automation, our customers will see immediate cost savings and will be able to focus their resources on growth and profitability.
Customer Contract Monitoring for Waste Brokering & Waste Consulting Accounts
Oftentimes there are a lot of complexities that go into the different variables for waste hauling contracts. In most cases, this is by design directly from the hauler, making it very difficult for the end user to identify price discrepancies. By using the IntellaWaste system, we have simplified the entire process, and our clients will be able to find even the smallest overbilling events. Taking the process a step further, all IntellaWaste customers will realize the benefit of sample contracts and addendums, which they can utilize throughout their process to ensure reliability for their business.
Service Level Tracking
IntellaWaste will track and manage service levels for all customer accounts no matter which program the customer is enrolled in. It will display the number of containers, size of container, type of service, and frequency of pickup. By determining the types of service at a location along with total yards/tons of waste produced we will be able to report real-time landfill diversion for our customers.
Automatic Invoice Uploads & Parsing
Gathering all hauler invoices monthly can be very time-consuming and challenging for brokers, consultants, and corporate clients. In a lot of cases this activity has been a very manual process. This information is required prior to being able to invoice customers. We have automated this approach and once an account is set up on the IntellaWaste platform there will be little to no employee interaction required. Each invoice will be assigned to the appropriate customer location and available for viewing and tracking indefinitely.
Once an invoice is imported into IntellaWaste, the software will read each line item on the invoice and will also allow the end user to view a PDF version. The line items will be displayed for easy viewing and management.
Hauler Contract Tracking & Invoice Auditing
Each hauler contract will need to be tracked and managed within IntellaWaste to ensure that a particular hauler invoice isn’t being billed beyond its contract terms. Most of the hauler contracts are for a 12- to 60-month term and the haulers are allowed pricing increases within specific timeframes throughout the contract. There will also be percentage charges along with one-time services that will be allowed and clearly defined for easy auditing.
Hauler Overbilling Case Management (Price Discrepancies a.k.a. PDs)
Once it has been determined that a location is being overbilled for service beyond the defined contract terms, it is extremely important that the issue is addressed immediately. Otherwise, there is a risk of overpaying that invoice and making it more difficult to receive credit from the hauler on a future invoice. In some cases, by paying that discrepant invoice, the waste hauler will attempt to recognize the payment received as acceptance and will force the broker/consultant to adapt to a new pricing model, which is never in their favor.
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OUR CLIENTS SAY IT BEST
95% reduction in labor costs
- Tammy Torres, Office Manager, Global Trash Solutions
Frequently Asked Questions
Can I enroll in IntellaWaste even though I only manage 50 locations?
Yes. There is no minimum number of locations required in order to use the IntellaWaste software.
Can I try IntellaWaste prior to committing to using the platform in my business?
Yes, every customer can try the software prior to committing to using the platform. We are very confident that once you demo our software, you will want to integrate these solutions into your business.
I have over 100 clients in all 50 states that represent 1000s of locations—is this something that will work for this volume?
There is no limit to the amount of data IntellaWaste can process. Our clients import over 10,000 waste invoices daily and IntellaWaste is programmed to automatically scale up its data processing capability as needed.
How does IntellaWaste handle invoice processing that is in paper format opposed to digital?
When you have a paper invoice or a batch of paper invoices, you will be able to scan as many invoices needed into one PDF document, upload that document into IntellaWaste and it will automatically filter, sort, parse and assign to the correct customer location.
How does the system know which invoices are associated with each location?
IntellaWaste uses unique location and customer identification codes along with multi-layer filtering to ensure perfect accuracy.
How long is the contract with IntellaWaste?
You can commit to a 1-month or 12-month contract.